Executive Assistant

Fortescue • Kidlington, OXF, GB • 2w ago

The Power of Now

Fortescue Zero’s mission is to be the world leader in zero emission power systems. We are developing and manufacturing the technologies needed to decarbonise our planet. We are expanding across the geographies of UK, US and Australia and becoming a global company. As part of Fortescue, our vision is to be the number one integrated green technology, energy, and metals company.

An opportunity has arisen for an Executive Assistant to join the Product and Engineering department in a rapidly expanding and exciting work environment.

About the role

The Executive Assistant plays a crucial role in ensuring smooth operations and support for the CPDO. This position requires proactive administrative support, impeccable organisation skills and the ability to manage projects with discretion and professionalism.

As the right-hand partner to the CPDO, the Executive Assistant plays a vital role in coordinating schedules, understanding critical priorities and is a facilitator who operates with seamless communication. Influencing skills are a must, in communicating between stakeholders, streamlining workflows to enable executive productivity. The role also demands a high level of adaptability in a fast-paced environment, where priorities can shift rapidly.

As a key point of contact both inside and outside of the organisation, it is critical to foster strong relationships, ensuring that the CPDO’s vision and objectives are effectively communicated and executed. The Executive Assistance must also demonstrate strategic coordination, confidentiality, attention to detail and be driven by a desire to support both their leader and teams’ success, as well as driving business impact and company performance.

What you will do

Administrative support: Managing complex global scheduling, coordinate meetings, handle travel arrangements,
Financial acumen – manage budgets, purchase orders, expenses and travel sign offs
Communication management – draft, edit and format executive communications, presentations and reports
Project Coordination – assist in organising and tracking key projects, ensuring deadlines are met
Stakeholder engagement – serve as a liaison between the CPDO and internal/external stakeholders
Event planning – organise executive meetings, conferences and team building events
Confidentiality and discretion – handle sensitive information with professionalism and confidentiality
Technology and tools – utilise productivity tools like Microsoft Office, Co-Pilot, WhatsApp and project management software to streamline outputs and delivery
People engagement – creating team engagement cadence and call out key activities. Assist with scheduling direct report management, performance review and KPI monitoring. Assist with recruitment drives.

About you

Proven experience supporting a C-level executive
Experience supporting a leader in a fast-growing technology business
Strong verbal and written communication skills
Technical proficiency in software and collaboration tools
Adaptability to thrive in breakthrough technology, dynamic environment

What is in it for you?

Fortescue Zero bonus scheme
Aviva Pension
Group Life Assurance
Group Income Protection
Electric Car Scheme
Health Cash Plan
Employee Assistance Programme
Private Medical Insurance
26 days holiday plus public holidays and the opportunity to purchase an additional 5 days per year
Childcare Benefits
Free on-site gym access and discounted national memberships

Our Commitment

Not near-zero

Not net-zero.

We are Fortescue Zero.

Additional Information

Please note, if you are applying for a role which involves having access to personal data, you will be subject to a background check. Where checks are unsatisfactory or incomplete and/or a failure to reveal information relating to convictions that you are required to identify as part of the background checks, could lead to withdrawal of an offer of employment.

Fortescue celebrates individual strengths and team members are encouraged to bring their whole selves to work. Our global workforce drives and promotes an inclusive culture, both within our organisation and throughout the communities we interact with. Diverse backgrounds include First Nations Peoples, people with disabilities, LGBTQ+ community, gender, neurodiverse, cultural diversity, all age groups, and those with an intersectional or multiple diverse characteristics. We encourage candidates from all backgrounds to apply.

https://fortescue.com/careers

Internal Candidates / Current Contractors please apply via Success Factors Careers Portal. For further information on how to apply please visit the Fortescue Hub.

Fortescue reserves the right to close applications early should a suitable pool of candidates be identified. Fortescue will never contact you to ask for payment of any kind, whether directly or through a third party.