Job Description
Wood is recruiting for an Administration Coordinator to join its Iraq business unit focusing on all aspects of document control for a Major Onshore Brownfield Project in Basra, Iraq on 6/1 work schedule.
This role is a full-time on-site role in Basra, Iraq with travel requirement.
Responsibilities
Remarkable people, trusted by clients to design and advance the world.
Wood is recruiting for an Administration Coordinator to join its Iraq business unit focusing on all aspects of document control for a Major Onshore Brownfield Project in Basra, Iraq on 6/1 work schedule.
This role is a full-time on-site role in Basra, Iraq with travel requirement.
#Wood #Iraq #Basra #Engineering
The role
This is an exciting opportunity for an experienced Administration Coordinator to join our Iraq Business Unit.
Our Clients and Projects
Designing the future. Transforming the world.
Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.
Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region
What We Can Offer
- Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
- Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
- Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
- Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
- Commitment to continued professional development; development plans that are tailored to your individual needs and interests
- Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
- Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones
Job Objectives
Responsible for all aspects of document control. Tasks and responsibilities include, but not limited to:
- Serves as primary interface for document entry and retrieval from the document management system (Aconex) for functional departments.
- Check documentation to ensure that formats comply with company standards and procedures (Doc number, title, revision, date etc.).
- Actively work with Documents for Operations (DFO) Coordinator and/or Project Information Management Lead to ensure documents required by operations, engineering or maintenance are received from Project.
- Assist Engineering, maintenance or operations in retrieving documents from Aconex. If documents seem missing, work with counterpart in projects or contractor to locate the files where possible.
- Provide system generated reports on time as required, and that regular exception reports on late documentation are made available for management review.
- Actively participate in project meetings and anticipate information management needs.
- Prepare training materials and conduct regular training on the electronic document management system.
- Ensuring required filing and archiving of technical documents is done in a timely manner.
- Produce regular drawing status reports, as required.
- Support site team as required with tasks such as compiling packages in electronic and hard copy formats, managing redlines etc
- Undertake other administrative and document control tasks as requested by the Lead Document Controller or Facilities Surveillance Section Head to support site with completion tasks.
Qualifications
What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.
Expected
- 5+ year’s industry working experience with document management, and IT systems and tools.
- Experience in engineering and vendor document control is required.
- Experience in upstream oil and gas industry is required. Field experience is preferred
- Engineering Degree with good academic credentials
- Good communication and English speaking skills
- Strong commitment to safety and company work practises
- Experience with MS Office products e.g. Microsoft Office, Sharepoint, Excel, Word
- Ability to prioritize tasks and meet deadlines
- Experience with an Electronic Document Management System is required e.g. Aconex.
- Good English language skills (written and oral).
- Technical Documents – can demonstrate knowledge of different types of documents and drawings and is able to visually identify key documents.
- Document Numbering – can demonstrate understanding of corporate numbering system, how document numbers are applied and how client requirements are implemented.
- Distribution Matrix - can demonstrate knowledge of distribution matrix lifecycle.
About Us
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
