Job Summary:
The Assistant, Construction provides general administrative support to the Construction and Projects Teams. The roles involves managing construction contractor procurement process, including sourcing of quotations, issuing purchase orders, managing invoices and payment processes. Coordinate meetings, workshops and site visits for the Construction team as required. Maintain accurate records of expenditure, progress reports and other documentation related to construction projects. Assist in preparation of monthly construction progress report and update to management.
Responsibilities:
• Manage all construction contractor procurement process, including sourcing of quotations, issuing purchase orders, managing invoices and payment processes.
• Coordinate meetings, workshops and site visits for the Construction team as required.
• Maintain accurate records of expenditure, progress reports and other documentation related to construction projects.
• Assist in preparation of monthly construction progress report and update to management.
• Provide general administrative support to the Construction Manager and Projects Team.
Qualifications:
• High School Diploma or equivalent
• Experience working in a fast-paced office environment
• Strong organizational skills with attention to detail
• Excellent communication skills both written and verbal
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Ability to multitask and prioritize tasks effectively
• Ability to maintain confidentiality and handle sensitive information discreetly
• Knowledge of project management principles and practices would be advantageous but not essential
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