Project Coordinator

Red Path Mining • Full-time • Vaughan, ON, CA • 1w ago

Responsibilities

Program Coordination & Scheduling:
Develop and maintain the global rollout schedule, ensuring alignment with regional deployment plans
Track milestones, deliverables, and dependencies across multiple regional streams
Facilitate regular status meetings and provide consolidated progress reports to program leadership
Document/record minutes and follow up on action items, as required
Risk & Issue Management:
Maintain a centralized risk and issue log for the global program, ensuring all regional PMs are actively updating and managing the tool
Proactively identify potential risks, escalate critical issues, and track mitigation plans
Schedule and coordinate RAID meetings on a regular basis
Support governance processes by preparing risk dashboards and presenting updates to steering committees
Resource Planning & Management:
Assist in resource allocation across global teams, ensuring optimal utilization
Track resource availability and forecast future needs based on rollout phases
Coordinate onboarding and training schedules for project team members
Maintain/ manage Constraints calendar
Program Governance Meeting Management:
Manage the scheduling and preparation for Program Governance sessions (Steering, if required, Program Integration and Change Control Board)
Document and distribute minutes
Document/record minutes and follow up on action items, as required
Integration Support:
Coordinate integration activities between regional streams, SI vendor and Redpath stakeholders
Monitor interface development and testing timelines to ensure readiness for deployment
Work closely with technical teams to resolve issues promptly
Change Management Program Support
Supports the Change Management Office, Team and Lead with:
Communications coordination
Maintaining key Program change documentation such as a change impact log
Supports the facilitation of town halls and/or key stakeholder meetings
Risk and Issue management coordination
Act as a liaison between regional and global stakeholders
Communication & Stakeholder Engagement:
Act as a liaison between global and regional teams to ensure consistent communication.
Prepare and distribute program updates, dashboards, and executive summaries.
Support change management activities by coordinating communication plans and stakeholder engagement
Documentation & Compliance:
Maintain accurate program documentation, including plans, logs, and governance records
Maintain and update meeting minutes, action items and RAID log
Support lessons-learned sessions and incorporate feedback into future rollout phases

Qualifications

5 to 10 years project experience
2 to 3 years program management experience
Strong organizational and coordination skills with experience in large-scale ERP implementations
Knowledge of ERP systems (OracleFusion) and integration principles
Proficiency in project management tools (MS Office, MS Project, Smartsheet, or similar)
Excellent communication and stakeholder management skills
Ability to work in a fast-paced, global environment with multiple time zones
Mining engineering and/or mining construction experience is an asset
Extended international travel may be required
Hybrid role: a minimum of 3 days in Vaughan office per week

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