Job Description
The HSET Coordinator is responsible for maintaining the administrative and support functions of the site HSET department including (but not limited to) document control, document development, managing the learning management system, scheduling training, procurement for the HSET department, logistics and any other tasks as directed by the HSET team.
Responsibilities
- Learning Management System
- Maintain Training Needs Analysis
- Update and maintain Training Matrix – communicate to stakeholders
- Manage data input and verify accuracy of entries
- Report generation and publication for project requirements
- Document Development
- Maintain and manage all documents related to the HSET department including HSET materials manuals procedures records and reports
- Update of training material to support Technical Instructors. Assist in the preparation and formatting of documents presentations and reports
- Development of administrative documents and reports
- Document Control & Open File Management
- Ensure that all documents are properly filed categorized and stored in both physical and digital formats
- Coordinate the distribution and retrieval of documents as needed by the HSET team and other departments
- Manage the approval and justification process for HSET material updates
- Manage live documents including risk assessments
- Follow the Redpath document control process onsite
- Manage version control of SWPs, lesson plans, technical presentations, theory and practical assessment booklets. Regularly update and revise training materials and documents to reflect changes in industry standards regulations and company policies
- Manage open training files in paper form until complete, then digitize and file
- Scan, file and manage all documents on SharePoint
- work closely with other departments to ensure consistency and alignment of documentation practices
- assist in the development and implementation of document control policies and procedures
- Training Scheduling
- Schedule training in accordance with training needs analysis, refresher training required and operational requirements
- Coordinate with operations to confirm training scheduled
- Serve as a point of contact for training-related queries and concerns from employees and management
- Procurement
- Logistics
- Manage the movement of people to and from the training center and the mine
- Collect required equipment and material for required training
- If required to operate a company vehicle during the course of employment, must meet the requirements to be an eligible user of company vehicles. Must possess a current State Driver’s License.
- Responsible to keep work areas safe and free of hazards. Performs Field Level Risk Assessments.
- Must comprehend written and verbal instructions as required to perform duties safely and efficiently.
- Comply with daily, weekly and monthly safety directives, policies, and procedures.
- Maintain confidentiality with respect to Redpath and client information.
- Complies with and ensure compliance with Redpath’s Policies and Procedures as detailed in the appropriate manuals, handbooks, directives.
- Able to work in excess of 40 hours a week, overtime, day and nights, weekends, holidays and shift rotations.
- Compliance with Redpath Core Competencies is an essential duty and responsibility.
- The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.
- Other duties and responsibilities as assigned.
Minimum Duties and Responsibilities:
- Assist other job functions as required.
Qualifications
High School Diploma
- Work Experience: Experience in computer software packages including Microsoft Office and Learning Management Systems is highly desirable. Previous experience in a training or educational environment is highly desirable
- Knowledge Required:
- Knowledge of computer software packages including Microsoft Office and Learning Management Systems is highly desirable.
- Must be able to demonstrate proper use and safe handling of tools, equipment and materials.
- Knowledge of the mining industry underground environment desirable.
- Knowledge and understanding of mine regulations pertaining to construction in mining.
- Excellent organizational and multitasking abilities.
- Experience with digital document management systems and software.
- Other Requirements:
- Ability to pass background clearance check, drug screening and physical.
- Ability to work in an office setting for extended periods.
- May require occasional visits to training sites or underground mining locations.
- Ability to understand and follow verbal and written instructions.
- Ability to prepare written reports and correspondence.
- Ability to effectively communicate verbally and in writing.
- Ability to work in a team environment with minimal supervision.
- High level of attention to detail, neatness, and accuracy.
- Ability to work both independently and collaboratively.
About Us
In 1962, Jim Redpath’s vision for the company was much the same as it is today; offering a high level of service to the mining industry, which exceeds current standards and provides challenge for its employees. With a foundation built on global experience, adaptability and exceptional workmanship, Redpath leads the industry with cutting edge innovations in safety and mining practices. Services including underground construction, shaft sinking, raiseboring, mine contracting, raise mining, mine development, engineering and technical services and a variety of specialty services are offered around the world, with the expertise and qualifications in place to support any scope of work. Global experience has given Redpath expansive regulatory knowledge, regional expertise, and cultural sensitivity. Redpath has built a solid reputation for conquering tough challenges and adapting to a variety of environments. Redpath’s employees are the heart of the company’s success, and it remains through them that the company will continue to expand and flourish.
Redpath is committed to an environment that is barrier-free. If you require accommodation during the hiring process, please inform us in advance so that we can arrange reasonable and appropriate accommodation.
