Company Description
We have an exciting opportunity for Operations
Team Assistant Engineering. The purpose of this role is to provide administrative assistance to the team effectively, in a timely and professional manner.
We’re the best in the industry.
You’ll make us better.
Guided by our purpose and our values, we enable both high performance and purposeful action as we aim to “re-imagine mining to improve people’s lives", delivering the metals and minerals that make modern life possible – from mobile phones to medicines.
Kumba Iron Ore
We produce high-grade iron ore, the key component in steel, widely used in construction and manufacturing across the world. Our activities include all aspects – exploration; mining; processing and blending; shipping; marketing and selling. In South Africa, we have mining operations in the Northern Cape province, as well as a head office in Rosebank, Gauteng, and a port operation in Saldanha Bay, Western Cape.
Job Description
As our
Team Assistant Engineering your responsibilities will include but are not limited to:
Safety, Health, and Environment
- Adhere to all health and safety practices requirements.
- Promote good housekeeping to ensure compliance.
- Promote an environment where team members can deliver their outputs within a controlled risk environment.
Performance Delivery
Administration:
- Compile, coordinate, and monitor team members' calendars as required.
- Take minutes at meetings and provide general assistance during presentations to the department.
- Organise and maintain the diaries as designated and make appointments as required.
- Order stationery and other consumables.
- Book meeting rooms, catering, and equipment.
- Reconcile general and travel expenses in line with company policy.
- Log invoices received and submitted to accounts for payment.
- Perform expense reconciliation and invoice administration.
- Provide general administrative support as necessary.
- Assist team members with time-related activities.
- Compile various monthly reports to provide feedback to relevant stakeholders.
- Execute SAP orders.
Document Control:
- Process all documentation according to company policies and procedures and document control principles within specified time frames to ensure compliance.
- Collate or make available documents, briefing papers, reports, and presentations as required by the department.
- Assist team members with documents per the new company templates and guidelines.
- Perform background search for documents necessary for ad-hoc and formal inquiries (WIs, one-pagers, memos, etc.) and the presentation thereof to the team.
- Distribute relevant documents (memos, reports, legislative information, etc.) to appropriate internal and external stakeholders.
- File all documents following document control requirements to ensure compliance and ease of retrieval for future reference.
Logistical Arrangements:
- Arrange travel, visas, and accommodation for the department, according to the Anglo American travel and accommodation policy.
- Organise and coordinate all visits of consultants and other providers for the P&O management team according to procedures.
Assistance:
- Assist according to own level/area of competence and by following company policies within the team and co-workers when instructed or during the absence of the responsible person.
This role is in the Technical & Strategy (T&S) department on a band A4 level reporting to the Head of Engineering.
Qualifications
- Grade 12/N3 Technical
- Relevant qualification in Office Administration or similar on NQF4
- SA Drivers Licence
Technical Knowledge
- 2-3 years of relevant experience in office administration.
- Proficiency in MS Office applications, including WORD, Excel, and PowerPoint.
- Familiarity with SAP.
- Knowledge of Customer Relationship Management.
- Experience in scheduling and travel coordination.
Additional Information
Who we are?
Anglo American is a global diversified mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine.
We work together with our key partners and stakeholders to unlock the sustainable value that those resources represent for our shareholders, the communities and countries in which we operate and for society at large. Anglo American is re-imagining mining to improve people’s lives.
How We Are Committed To Your Safety
Nothing is more important to us than ensuring you return home safely after a day’s work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we’re also continually investing in new technologies – from drones to data analytics – that are helping to make mining safer.
Inclusion and Diversity
Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.
How To Apply
To apply for this role, please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process.
