112 Oxford Road, Houghton Estate, Johannesburg, 2198
Private Bag X 20, Rosebank, 2196, South Africa
Tel: +27 (0) 11 637 6000
Fax: +27 (0) 11 492 0233
Website: www.anglogoldashanti.com
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POSITION
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Specialist, Document Control
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DEPARTMENT
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Project Management
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LOCATION
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Johannesburg, South Africa
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EMPLOYMENT STATUS
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Permanent
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OBJECTIVE OF THE ROLE
To provide document control and administration services to the PMO, technical document support to Studies and Projects, and ensure adherence to guidelines and standards.
ROLE ACCOUNTABILITIES
- Designing and set up a project team's libraries for project-related data storage using relevant metadata
- Provide document control support and assistance to project teams across the Company.
- Liaise with project stakeholders and service providers to align delivery of effective and efficient project document management and collaboration support.
- Provide an information service from the information base, identifying documents required, compiling and performing search strategies, and supplying the right information at the right time.
- Facilitate access to project and engineering information for the project participants and stakeholders.
- Contribute to the continuous improvement of the Document management system within the Company.
- Assist in designing and maintaining the Company's document control plan for projects.
- Monitor workflows and all document control processes, undertake document audits, and ensure any non-conformance is identified and addressed
- Controls and manages documentation within the PMO Library by developing and maintaining filing structures, organizing and classifying records, applying document control and version management practices, and ensuring documents are stored, updated, and retrieved in accordance with established standards and retention requirements.
- Provide general administration services to the PMO such as formatting documentation in line with PMO templates, style conventions, and document control standards, controlling of documents and tools in development, drafting of presentations, minutes of meetings, and maintenance of registers and trackers.
- Engaging with internal stakeholders to align on project and capital management processes.
- Influence the key stakeholders at the Business Units and mine sites to source information on time for reporting.
- Ensure handover of information (e.g. to Operations) and archiving project documentation as appropriate at project stage close-out.
- Engaging with various stakeholders in the project fraternity to align document management standards.
- Demonstrate the ability to work efficiently and collaboratively in a team and knowledge-sharing environment.
- Build and sustain positive relationships.
ROLE REQUIREMENTS
Education & Qualification
- Tertiary education in a relevant field - advantageous
- Relevant training in document management systems and processes.
Experience, Knowledge & Skills
- Minimum 5 years’ experience in working in a project management office or major project team within the mining industry as a document controller.
- Proficient in Microsoft Office suite of programs. (Essential)
- Advanced application in Microsoft Onedrive, SharePoint, Teams, and Viva Engage. (Essential)
- Advanced application in setting up SharePoint pages and directories.
- Advanced application in Aconex/InEight (Advantageous).
- Excellent organizational skills with the ability to multitask and prioritize to a high standard of accuracy and professionalism.
- Excellent written and verbal communication skills.
- Demonstrated capability and willingness to explore and embrace different cultures.
- Familiarity with internationally accepted project management and control principles.
- Have a mindset for continuous improvement.
APPLICATION PROCESS
- AngloGold Ashanti is an equal opportunity employer and encourages applications from qualified individuals regardless of gender, race, religion, nationality, or disability.
- Internal applicants need to inform their managers of their intention to apply.
- Interested applicants who meet the requirements are invited to submit their applications, including a detailed CV and a cover letter addressing suitability for the role via the company’s careers website by accessing either of the following links
BENEFITS SUMMARY
- AngloGold Ashanti offers a comprehensive and competitive benefits package designed to support employees’ health, financial security, and overall well-being.
- Medical insurance, employee assistance programmes, and wellbeing initiatives.
- Company-supported pension or provident fund contributions.
- Annual leave, sick leave, and public holidays in line with company policy.
AngloGold Ashanti Limited
Directors: G Patterson J Munanka KV Naidoo B Sangqu B Chauke
