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Project Administrator

Kinross • Ontario, Canada • 3w ago

Work Model

Start Date: ASAP

Work Model: Hybrid (3 days in office, 2 days remote with flexible hours)

Location: Downtown Toronto (outside Union Station – TTC & GO accessible)

Dress Code: Business Casual

A Great Place to Work

Who We Are

Founded in 1993, Kinross is a Canadian-based senior gold mining company with operations and projects in the United States, Brazil, Mauritania, Chile and Canada. Our focus on delivering value is based on our four core values of Putting People First, Outstanding Corporate Citizenship, High Performance Culture, and Rigorous Financial Discipline.

Mining responsibly is a priority for Kinross, and we foster a culture that makes responsible mining and operational success inseparable. Our values-based approach ensures that sustainability and our environmental, social and governance commitments are a core part of our strategy and plans for future growth. In line with our values, we also aim to build meaningful partnerships with all of our stakeholders, including communities, shareholders, employees, governments and suppliers.

Kinross maintains listings on the Toronto Stock Exchange (symbol: K) and the New York Stock Exchange (symbol: KGC).

Interested in learning more about us? Visit our website.

Great Bear Project

In March 2022, Kinross acquired Great Bear Resources and its flagship Great Bear project (GBR), located near Red Lake, Ontario. The Great Bear property is a greenfield, large-scale deposit with the potential for significant open pit and underground operations. In 2025, the project moved into the detailed engineering and major equipment procurement phase.

Reporting to the VP & Project Director, the Project Administrator provides coordination, logistical, and administrative services to support the Toronto GBR Project office of approximately 25 people. In addition, this role will oversee the project office and support facilities coordination, ensuring the project team’s work environment is organized, functional, and compliant with corporate standards. Operating with moderate autonomy, the incumbent applies strong organizational skills, judgment, and attention to detail to support both project execution and day‑to‑day office operations.

Job Responsibilities

Project Coordination & Support

Coordinate day‑to‑day project administrative activities, timelines, and deliverables.
Support project meeting preparation and communication, including agendas, decks, materials, logistics, minutes, etc.
Assist with project documentation, schedules, reporting inputs, dashboards, and workflow tracking.
Maintain action logs, risk/issue trackers, and follow‑ups with project stakeholders.
Liaise with IT to ensure Outlook distribution lists are up to date
Oversight of team calendars related to travel
Support the senior project team members with expense reviews and other day to administrative support.
Coordinate meetings, workshops, and reviews for internal and external stakeholders as directed by the project team.
Draft internal communications and assist with maintaining stakeholder distribution lists.
Assist with arranging travel, accommodations, onboarding logistics, and site access requirements for Toronto staff.
Other duties as assigned

Office Management & Facilities Coordination

Act as the point of contact for office administration within the project office
Coordinate workspace assignments, meeting room reservations, and general office organization
Oversee and maintain inventory of office supplies, equipment, and consumables
Support onboarding of new team members and contractors (desk setup, access cards, equipment requests)
Liaise and coordinate with building management, security, IT, facilities teams and maintenance service providers regarding deliveries, maintenance, repairs, cleaning, and safety concerns
Maintain facility‑related documentation (logs, checklists, access records).
Support compliance with office safety standards, emergency procedures, and corporate HSE requirements.
Assist in coordinating ergonomic assessments, safety orientations, and workspace inspections.

Skills

• Basic knowledge of procedures and practices
• Thorough operational knowledge of office equipment and machines (i.e., phone / facsimile, copier, printer, postage scale and meter and computer programs including Word and Excel)
• Ability to communicate effectively both orally and in writing, and possess basic math skills
• Working knowledge of grammar, punctuation, spelling and style
• Completed at least 24 hours new miner MSHA training

Education and Experience

Education

Diploma or degree in Business Administration, Office Administration, Project Management, Facilities Management, or a related field.

Experience

10 years or more administrative experience, office management, or facilities coordination.
Experience in the mining industry and/or large capital projects would be an asset.

Compensation & Total Rewards

The base salary range for this role is $55,000 to $68,000 CAD + a discretionary bonus and group benefits

The hiring range reflects our targeted compensation framework for the role. The actual offer will be determined through a comprehensive evaluation of each candidate’s experience, capabilities, and potential impact, along with consideration of internal equity, team structure, and benchmark market data for similar positions.

In addition to base salary, Kinross offers a comprehensive total rewards package designed to support employee well-being, performance, and long-term development.

Use of AI in Our Hiring Process

We use AI-enabled tools to help sort and review applications based on job-related criteria. All hiring decisions, including who moves forward in the process, are made by a human.