Maintenance Administrator | Mt Arthur Coal | Muswellbrook | NSWEC

BHP Group • Australia • 1d ago

About BHP

At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.
Come and be a part of this success.

About Mt Arthur Coal

Mt Arthur Coal is an open-cut coal mine 100 per cent owned by BHP. Located in the Hunter Valley, New South Wales it's the largest producer of energy coal in the region, operating alongside olive growers, wine makers, horse breeders and the nearby residential community of Muswellbrook.
Our greatest asset is and has always been our people and communities, which is why we are committed to working together on our Pathway to 2030 - a program to responsibly close Mt Arthur Coal. We are about doing the right thing and working with everyone to co-create a shared vision for the future of the region.

About the Role

Mt Arthur Coal are currently seeking an experienced and highly motivated Maintenance Administrator to play an integral role in supporting the safe and efficient operations of the Maintenance team.
The position is a full-time Maintenance Administrator role, working Monday to Friday and reporting to the Maintenance Manager. It’s suited to someone proactive, collaborative, and self driven, with a strong customer focus and commitment to quality outcomes. The role involves managing day to day administrative tasks on site to support the Maintenance Leadership team, enabling them to concentrate on higher-level strategic responsibilities.

Key responsibilities:

• Drafting, reviewing, and sending communications on behalf of the Manager
• Collaborating closely with the Maintenance leadership team to produce deliverables such as reports and presentations and identifying opportunities for improvement and time optimisation
• Proactively planning work to ensure the effectiveness of the team, addressing key focus areas, managing preparation, and fostering team/stakeholder engagement
• Managing diaries and emails to facilitate efficient organisation and execution of daily activities
• Preparing agendas, presentations, reports, and coordinating meeting logistics
• Utilising SAP for purchasing (POs/PRs) and expense reconciliation
• Managing travel arrangements including booking, generating itineraries, and providing support
• Stakeholder Management - facilitate communication with site and internal/external stakeholders to ensure seamless operations
• Create toolbox materials, updating documents and maintaining filing of key documentation for the department.
• Demonstrate and inspire an overriding commitment to health, safety & environment through active field leadership
• Back up support to other site Administrators when required

In this role you will:

• Makes evidence based and strategic decision in alignment with business objectives
• Manage meetings, take minutes and assign actions
• Manage team day events
• File, scan and maintain digital and paper records
• Creating communication packages, updating documents and maintaining filing of key documentation for the department
• Creating Purchase requisitions in line with Spend Smart
• Complete weekly/monthly BHP reporting
• Understand the BHP Operating System (BOS)
• Assist in HR team moves

About You

• Previous experience as an Administrator preferably within maintenance, engineering, facilities, or asset management environments
• Certificate III or IV in Business Administration, Office Administration, or related field (or equivalent experience in an administrative support role)
• Capable of working autonomously, establishing priorities, and managing time-sensitive deliverables
• Proficiency with Computerised Maintenance Management Systems e.g., SAP
• High level of computer literacy, including MS Office (Word, Excel, Outlook)
• Strong organisational and time management skills, with the ability to prioritise multiple tasks
• Excellent communication skills—both written and verbal
• Accuracy and attention to detail in data entry, record keeping, and documentation
• Understanding of maintenance workflows, work orders, scheduling, and asset registers
• Knowledge of WHS requirements and safety documentation (permits, inductions, contractor compliance)
• Be safely focused with positive attitude within the workspace
• Team player who can work both independently and effectively with others
• Ability to adapt and embrace change
• Have had exposure to Share Point
• Demonstrate a clear passion for improving the workplace every day
• Ability to manage confidential and people related data and information
• Strong teamwork and stakeholder engagement skills
• Ability to work independently and show initiative
• Problem solving mindset and willingness to support continuous improvement
• Professional, calm, and customer focused manner

Pathway to 2030 – be part of the legacy

Mt Arthur Coal is progressing toward a planned cessation of mining in 2030, with a clear focus on responsible operations, safe delivery and thoughtful transition planning.
This role offers a rare opportunity to:

• Be part of the legacy of one of NSW’s most significant mining operations
• Build your career through involvement in a mine closure process
• Contribute to rehabilitation planning and the transition of the site to its next productive land use
• Help define what “good” looks like in late life operations and responsible closure

About Our Process

At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.
Please note as part of this recruitment process the successful applicant will need to conduct a Queensland legislated coal mine workers’ health assessment.
From 1 April 2023, ResHealth will be mandatory for the completion of coal mine workers’ health assessments, allowing you to submit, monitor and review the progress of your health assessment in a secure online environment. For more information please go to the ResHealth website.
If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.

Supporting a Diverse Workforce

The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms. 

At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that’s more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.

BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at inclusion@bhp.com.